Everything Around Your Registration System
Website, seasonal staff email, campus IT and year-round giving for Christian camps, conference centers and retreat ministries — hosted on servers we own in the United States.
The Short Answer
Keep the camp registration software your staff already knows. What we host is everything around it: the website families actually visit, staff and seasonal-staff email on your own domain from $1.95 per user a month, the campus network, and year-round donation and deposit processing. Registration platforms do one job well and leave the rest of your infrastructure to whoever is available in March. That is usually the gap we are called in to fill.
We Are Not Replacing Your Registration Platform
Your registration system stays exactly where it is
If you run CampBrain, CIRCUITREE, Regpacks or a system your denomination provides, keep it. Those platforms are good at registration and that is what they are for. We host and secure the website, the email, the network and the backups around them.
The registration flow embeds cleanly
Session dates, availability, forms and the registration link all live inside a site we build and maintain, so a family sees one camp website rather than being bounced between three vendors with three different logins.
One number when something breaks in June
When the office loses internet the morning of check-in, you should not be triaging whether it is the ISP, the switch, the registration vendor or the website. Camps run on a handful of weeks a year and nothing about that schedule is forgiving.
This is the first question every camp director asks, so it goes first.
- Mailboxes you add and remove by season Program directors, unit leaders and summer staff get real addresses on your domain for the season and come off the bill afterwards. Liberation Email starts at $1.95 per user a month, with Mail Pro at $7.95.
- Shared addresses the office actually needs registrar@, office@, health@, retreats@ and per-session addresses, routed so that a parent emailing about a medication form reaches the nurse rather than a general inbox that fills up in week two.
- A place to keep the paperwork straight Hub for Teams at $7.49 per user a month gives your year-round staff shared file space for health forms, background check records, program plans and vendor contracts — so they are not being emailed around as attachments.
Seasonal Staff Email Without Paying For Them In February
Camps have a staffing shape almost nobody else has: a small year-round team and a large summer one.
Giving, Deposits And The Rest Of The Year
Year-round donations and capital campaigns
Recurring giving, annual fund appeals, scholarship funds and capital campaigns for the new dining hall, processed through an account set up for a ministry rather than a generic retail profile. One-time and recurring are both supported.
Retreat and conference bookings outside camp season
Church retreats, men’s and women’s weekends, school groups and conference rentals are what keep the facility solvent September to May, and they are almost always the worst-served part of a camp website.
Parent and donor email that does not bill you for the list
Liberation Campaign charges for emails sent, not contacts stored. A camp with a 4,000-family list that mails once a month sends 4,000 emails.
Registration software collects camp fees. It rarely does anything useful about the other nine months.
- Wi-Fi that reaches past the office Dining hall, health center, program office and staff housing. Guest access separated from the network holding camper health records. This is the single most common thing we find wrong at a camp.
- Backups that have actually been restored CodeGuard encrypted off-site backups from $2.09 a month, and a restore we test rather than assume. Camps lose data to a failed hard drive far more often than to anything dramatic.
- Built to be handed over Camp staff turn over. We document the setup, keep accounts in the ministry’s name rather than a departing program director’s, and train whoever picks it up next.
The Campus Itself
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo — seasonal mailboxes added and removed by season
- Hub for Teams $7.49 per user/mo for the year-round team
- Liberation Campaign send-based: $10/mo for 10,000 emails, $20/mo for 40,000
- Website Builder $10.99/mo at the budget end, or a built site priced as a project
- CodeGuard encrypted off-site backups from $2.09/mo
- SiteLock from $14.99/mo, Defend $49.99/mo
- Campus networking and IT support scoped per site
Christian Camps & Retreat Centers FAQs
Do we have to leave our camp registration software?
No, and we would usually advise against it. Registration platforms are good at registration. We host and secure everything around them — website, email, network, backups — and make sure the pieces connect.
Can we add and remove summer staff mailboxes each season?
Yes. That is the normal pattern for camps and the billing follows it. You are not paying for forty mailboxes in February.
Can families pay deposits and donors give on the same site?
Yes. Camp deposits, retreat bookings, scholarship funds, recurring giving and capital campaign gifts can all run through the site, one-time or recurring.
What does the email list cost if we only mail a few times a year?
Very little, because Liberation Campaign is priced on emails sent rather than contacts stored. A camp with a large family list that mails monthly pays for those sends and nothing more.
When is the best time to move?
September to November, almost always. You have the staff attention and the season is over. A migration during spring registration is possible but we would rather not, and we will say so.
Can you help with the Wi-Fi and the network, not just the website?
Yes. Campus Wi-Fi coverage, guest network separation, the office network and tested backups are normal scope for us, remotely and on site where coverage allows.
Plan It For The Off-Season
Tell us what you run today — registration platform, website, email, network — and we will map what moving looks like and what it costs, built around your season rather than ours.
Custom Solutions
Take your business to the next level with Liberation's full suite of services & solutions.
Custom Management
Don’t like managing? We offer managed services for hosting, ecommerce, web sites, and more.
Our Promise Of Digital Independence
Liberating Your Digital World Is Our Passion
- U.S.A. owned and based
- We own and control our entire platform
- More security to protect your data
- No Censorship Guarantee
- 100% data ownership
- Your data is NEVER shared
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