You Should Know Where Your School’s Data Sits
Staff and faculty email, website hosting, tuition payments and IT support for Christian schools, classical academies and homeschool co-ops — on servers we own in the United States.
The Short Answer
We provide staff and faculty email on your school’s own domain from $1.95 per user a month, the school website, parent email billed on sends rather than list size, tuition and fee payments, and IT support — all on servers we own in the United States. It suits Christian schools, classical academies, private schools and homeschool co-ops that want to know exactly where student and staff data sits and who can reach it.
Reconsidering The Platform You Never Chose
The questions a board should be able to answer
Where does student and staff data physically sit, who can reach it, what does your agreement actually permit, and what happens if those terms change. Those are fair questions to ask of any platform, including ours. Most schools have never asked them of the one they are already on, and parents increasingly do ask.
Nonprofit and education licensing keeps changing
Discounted and donated licensing for nonprofit organizations has been reduced in recent years, and schools that built their entire operation on donated seats have had to re-plan budgets with little warning. Owning the relationship removes that exposure.
What actually changes for your staff
Mailboxes, calendars and shared drives work the way they already do — on a phone, in a browser, in a desktop client. What changes is who holds the data and who you call when something breaks. We will tell you plainly what you would give up, because for some schools the answer is that this is not yet the right move.
Most Christian and private schools did not choose their email platform. It was free, someone set it up years ago, and nobody has revisited it since. That is worth revisiting.
- Per-mailbox pricing you can put in a budget Liberation Email from $1.95 per user a month, Mail Pro at $7.95, billed annually if that matches your fiscal year, with no surprise reclassification when your enrollment crosses a threshold.
- Shared addresses departments actually need office@, admissions@, athletics@, tuition@ and grade-level or homeroom groups — set up so messages route to the right people and do not sit in one overwhelmed inbox.
- Retention and records the way a school needs them Mail retention and archiving configured for how long your school actually has to keep records, so that a records request or a personnel matter does not turn into an archaeology project.
Staff, Faculty And Student Email On Our Servers
FERPA, COPPA And What A School Is Responsible For
FERPA and education records
Student education records carry disclosure obligations, and the vendors handling them matter. We will walk your administration through where student data sits in the systems you run, who can reach it, and what your agreements with each vendor actually say.
COPPA and students under thirteen
Accounts issued to children under thirteen bring their own consent requirements. If your school issues student accounts, this is a conversation worth having once, properly.
State student-privacy laws
Many states have added their own student data privacy statutes on top of federal law, and they are not identical. We will tell you which ones apply to your school and what they mean for your vendor list.
Nobody expects a head of school to be a privacy lawyer. But the questions parents ask have specific answers, and a board should have them.
- The pages parents open every week Calendar, lunch menu, athletics schedules, forms, teacher pages, re-enrollment and the emergency banner nobody thinks about until the morning of an ice storm — built so a staff member can update them without calling anybody.
- Admissions that actually collects inquiries Inquiry forms, tour scheduling, application downloads and an admissions funnel you can see, instead of a contact form that routes to an inbox nobody checks over the summer.
- Tuition, fees and fundraising Tuition and fee payments, annual fund giving, event ticketing and auction or gala pages, processed through an account set up for a school. One-time and recurring both supported.
A School Website Parents Can Actually Use
Homeschool Co-ops And Classical Academies
Built for a co-op, not scaled down from an enterprise
A public site, a members area, class registration, tutor pages and a handful of shared mailboxes. Enough to run the year without a system that needs a full-time administrator.
Family registration and class payments
Semester registration, class fees, materials fees and family accounts, handled online so your registrar is not reconciling a spreadsheet against a stack of checks in August.
A board can hand this off and it still works
Leadership turns over every year or two in most co-ops. We document what you have, keep the account in the organization’s name rather than a departing volunteer’s, and train whoever takes over next.
Smaller budgets, a volunteer board and a different buying process — but the same infrastructure underneath.
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo
- Hub for Teams $7.49 per user/mo
- Liberation Campaign send-based: $10/mo for 10,000 emails, $20/mo for 40,000 — a school with a 2,000-parent list mailing monthly sends 2,000 emails
- Website Builder $10.99/mo at the budget end, or a built site priced as a project
- CodeGuard encrypted off-site backups from $2.09/mo; SiteLock Fix $14.99/mo or Defend $49.99/mo
- Tuition, fee and annual fund payment processing — one-time and recurring
- Migration from your current platform over a school break — quoted per school
Christian & Private Schools FAQs
Can you move our school off its current email platform?
Yes. We migrate mailboxes with history, calendars and shared drives, and we schedule the cutover over a break so it does not land in the middle of a grading period. We will also tell you honestly what your staff would be giving up.
How much does staff email cost per person?
From $1.95 per mailbox a month, with Mail Pro at $7.95. Schools generally price it against the administrative time they currently spend supporting a free platform with no support line.
Do you provide student accounts as well as staff accounts?
Yes, and we will talk through the consent and privacy obligations that come with issuing accounts to students under thirteen before you commit to a structure.
Is your hosting FERPA compliant?
FERPA compliance is a property of your school’s practices and its agreements with vendors, not a checkbox a host can tick alone. What we do is host on infrastructure we own in the United States, tell you exactly where student data sits, and put the vendor commitments in writing so your administration can meet its obligations.
When is the best time of year to switch?
Summer, almost always. Eleven weeks is comfortable for a full migration including email, website and payments. Christmas break works for a smaller scope.
Can parents pay tuition through the website?
Yes. Tuition, fees, annual fund giving and event payments can all run through the site, one-time or recurring.
We are a small homeschool co-op, not a school. Is this overkill?
No. Co-ops run a scaled-down version of the same thing — a site, a members area, class registration and a few shared mailboxes — and we price it accordingly.
Who owns the accounts if our volunteer webmaster leaves?
Your organization does. We put accounts in the school or co-op’s name, document the setup, and train the next person. This is the single most common mess we are called in to clean up.
Bring This To Your Board With Real Numbers
Book a call and we will put together per-seat pricing, a migration timeline built around your school calendar, and a plain summary your board can read without a translator.
Custom Solutions
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Our Promise Of Digital Independence
Liberating Your Digital World Is Our Passion
- U.S.A. owned and based
- We own and control our entire platform
- More security to protect your data
- No Censorship Guarantee
- 100% data ownership
- Your data is NEVER shared
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