You Hold Everyone’s Bank Details And Nobody Is Checking
Email, secure document handling, managed IT and recurring payments for property and HOA management companies — on infrastructure we own in the United States.
The Short Answer
A property management company holds applicant Social Security numbers, tenant bank details, owner distributions and association reserves — with no licensing body forcing an annual security review. That absence of a forcing function is exactly why it gets deferred. We provide business email from $1.95 per user a month, secure document handling at $7.49 per user, managed IT, and recurring rent and assessment processing that reconciles properly.
Recurring Rent And Assessments
Recurring collection that actually recurs
Monthly rent, HOA assessments, special assessments and owner contributions on a recurring schedule, so your team is not chasing the same forty people every month. One-time and recurring are both supported.
Reconciliation you can defend at an annual meeting
Payments that land with enough detail to reconcile against the right unit, the right owner and the right trust account. This is where most cheap payment setups fall apart for management companies.
Keep the accounting platform you run on
Your property accounting system stays. We are not replacing it. We host and secure the email, the documents, the company website and the network around it.
This is the part of your operation with the clearest monthly value, and it is the one most often stitched together from three systems that do not agree.
- Applications are the worst of it Rental applications carry Social Security numbers, dates of birth, employment details and bank information, and they usually arrive as email attachments and stay in mailboxes for years. That is a breach waiting for an opportunity.
- Secure exchange instead of attachments Hub for Teams at $7.49 per user a month gives applicants, owners and boards somewhere to submit and retrieve documents, with access you can see and revoke when a property changes hands.
- Board members come and go every year Association board turnover means credentials and documents follow departing volunteers. Accounts in the association’s name, documented handover and a clean revocation process solve a problem most management companies have simply absorbed.
The Data You Hold Without Thinking About It
Portfolio Email And The Office
Seats that track your headcount
Property managers, maintenance coordinators, accounting, leasing and the owner. Liberation Email from $1.95 per user a month; Mail Pro at $7.95.
Per-property and per-association addresses
maintenance@, leasing@, and association-specific addresses that route to the right manager rather than into one inbox that swallows everything on the first of the month.
The office network and backups
Firewall, workstation management, patching, and backups that have been restored and verified. CodeGuard from $2.09 a month.
- The company site that wins doors Owner-acquisition pages, service areas, the management agreement enquiry form and vacancy listings — the site that gets you the next contract rather than a brochure nobody reads.
- Association sites as a service you resell Many management companies are asked for an association website and have nowhere to send it. A reseller account lets you host every association under your own brand, one relationship and one invoice.
- One vendor across a growing portfolio As you take on properties the number of small websites, mailboxes and payment arrangements grows. Consolidating them is usually the cheapest operational win available to a growing management company.
Your Website, And Your Associations’ Websites
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo
- Hub for Teams $7.49 per user/mo for applications, owner documents and board records
- Payment processing for recurring rent and assessments — scoped to your portfolio
- Reseller hosting if you host association sites under your own brand
- CodeGuard encrypted off-site backups from $2.09/mo; SiteLock from $14.99/mo
- Office network, endpoint and IT support scoped per company
What It Costs
Property & HOA Management Companies FAQs
Do we have to leave our property accounting software?
No. Keep it. We host and secure the email, document exchange, website and network around it, and make sure payments reconcile into it properly.
Can you handle recurring assessments as well as rent?
Yes. Monthly rent, regular assessments, special assessments and owner contributions can all run on a recurring schedule, with detail sufficient to reconcile to the right unit and account.
What do we do about rental applications sitting in mailboxes?
Move them out of email. Secure document exchange gives applicants a place to submit and gives you access control and revocation, which an email attachment can never offer once it has been forwarded.
Can we host our associations’ websites under our own brand?
Yes, through a reseller account. One relationship and one invoice instead of a dozen separate small hosting accounts you are quietly administering for free.
Is there a compliance rule that applies to us?
Not one with a clean forcing function, and we will not invent one. Tenant screening and financial data carry real obligations, but there is no annual review that makes someone do this. That is precisely why it gets deferred until something goes wrong.
How many mailboxes does a management company usually need?
Most we work with sit between ten and eighty across managers, maintenance, leasing and accounting. Pricing is per seat, so it grows with the portfolio rather than jumping at a tier boundary.
Start With The Application Inbox
Tell us how applications, owner statements and assessments move today. We will show you what to take out of email first and what the monthly looks like.
Custom Solutions
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Custom Management
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Our Promise Of Digital Independence
Liberating Your Digital World Is Our Passion
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- We own and control our entire platform
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