You Should Know Where Your School’s Data Sits
Christian school hosting, staff and faculty email, tuition payments and IT support for Christian schools, classical academies and homeschool co-ops — on servers we own in the United States.
Christian School Hosting: The Short Answer
We provide staff and faculty email on your school’s own domain from $1.95 per user a month, the school website, parent email billed on sends rather than list size, tuition and fee payments, and IT support — Christian school hosting, all on servers we own in the United States. It suits Christian schools, classical academies, private schools and homeschool co-ops that want to know exactly where student and staff data sits and who can reach it.
Choosing Christian school hosting
Christian school hosting should cover four things at once: the public website, staff and faculty email, a place to store files, and someone to call. Many schools run each on a different vendor, which means four logins and no single owner. Good Christian school hosting puts them under one account that the business office can read.
What a school should ask before signing
- Where are the servers, and who owns them?
- Can staff email and calendars move over without a gap?
- Is there a written way to export your data if you leave?
- Is a nonprofit or church discount available?
With LiberationTek, servers are in the United States, migration from your current provider is free, and church and nonprofit organizations receive a 15% discount. Liberation Email starts at $1.95/user/mo. Student records raise their own questions, so read the Department of Education’s FERPA overview and ask your counsel what applies to you. This is general information, not legal advice.
A simple move plan for Christian school hosting
Most schools switch during summer. Plan the move in three stages, and keep the old service running until staff confirm everything arrived.
Start by listing every domain, mailbox and shared folder. Then let us handle the migration, and have a few teachers test before everyone switches. The same approach works for the school site; our Website Builder starts at $10.99/mo. When you are ready, contact us for a short review of your Christian school hosting needs and a written quote.
The right Christian school hosting setup is the one your office staff can run on a Tuesday afternoon without calling a consultant. Ask for that in writing.
Schools that receive federal funds must follow FERPA, and many private schools use it as their privacy standard anyway. Christian school hosting from us is built with that in mind: Christian school hosting keeps staff email and school records on U.S. servers we own.
Website Starter Bundle
The site builder with hosting and SSL, one Hub for Teams mailbox on your own domain, and the domain itself free for the first year — in one annual plan instead of three separate decisions.
Reconsidering The Platform You Never Chose
The questions a board should be able to answer
Where does student and staff data physically sit, who can reach it, what does your agreement actually permit, and what happens if those terms change. Those are fair questions to ask of any platform, including ours. Most schools have never asked them of the one they are already on, and parents increasingly do ask.
Nonprofit and education licensing keeps changing
Discounted and donated licensing for nonprofit organizations has been reduced in recent years, and schools that built their entire operation on donated seats have had to re-plan budgets with little warning. Owning the relationship removes that exposure.
What actually changes for your staff
Mailboxes, calendars and shared drives work the way they already do — on a phone, in a browser, in a desktop client. What changes is who holds the data and who you call when something breaks. We will tell you plainly what you would give up, because for some schools the answer is that this is not yet the right move.
Most Christian and private schools did not choose their email platform. It was free, someone set it up years ago, and nobody has revisited it since. That is worth revisiting.
- Per-mailbox pricing you can put in a budget Liberation Email from $1.95 per user a month, Mail Pro at $7.95, billed annually if that matches your fiscal year, with no surprise reclassification when your enrollment crosses a threshold.
- Shared addresses departments actually need office@, admissions@, athletics@, tuition@ and grade-level or homeroom groups — set up so messages route to the right people and do not sit in one overwhelmed inbox.
- Retention and records the way a school needs them Mail retention and archiving configured for how long your school actually has to keep records, so that a records request or a personnel matter does not turn into an archaeology project.
Staff, Faculty And Student Email On Our Servers
FERPA, COPPA And What A School Is Responsible For
FERPA and education records
Student education records carry disclosure obligations, and the vendors handling them matter. We will walk your administration through where student data sits in the systems you run, who can reach it, and what your agreements with each vendor actually say.
COPPA and students under thirteen
Accounts issued to children under thirteen bring their own consent requirements. If your school issues student accounts, this is a conversation worth having once, properly.
State student-privacy laws
Many states have added their own student data privacy statutes on top of federal law, and they are not identical. We will tell you which ones apply to your school and what they mean for your vendor list.
Nobody expects a head of school to be a privacy lawyer. But the questions parents ask have specific answers, and a board should have them.
- The pages parents open every week Calendar, lunch menu, athletics schedules, forms, teacher pages, re-enrollment and the emergency banner nobody thinks about until the morning of an ice storm — built so a staff member can update them without calling anybody.
- Admissions that actually collects inquiries Inquiry forms, tour scheduling, application downloads and an admissions funnel you can see, instead of a contact form that routes to an inbox nobody checks over the summer.
- Tuition, fees and fundraising Tuition and fee payments, annual fund giving, event ticketing and auction or gala pages, processed through an account set up for a school. One-time and recurring both supported.
A School Website Parents Can Actually Use
Homeschool Co-ops And Classical Academies
Built for a co-op, not scaled down from an enterprise
A public site, a members area, class registration, tutor pages and a handful of shared mailboxes. Enough to run the year without a system that needs a full-time administrator.
Family registration and class payments
Semester registration, class fees, materials fees and family accounts, handled online so your registrar is not reconciling a spreadsheet against a stack of checks in August.
A board can hand this off and it still works
Leadership turns over every year or two in most co-ops. We document what you have, keep the account in the organization’s name rather than a departing volunteer’s, and train whoever takes over next.
Smaller budgets, a volunteer board and a different buying process — but the same infrastructure underneath.
Start Today — Pick What You Need
Order any of these in a few minutes, or read the full details first. Pricing is published up front, so you do not need a quote to see what it costs.
Website Builder
$10.99/monthBuild the site yourself from a template. Hosting, SSL and a free domain on annual billing are included.
Get started →See plan detailsLiberation Email
From $1.95/user/monthEmail on your own domain instead of a free address, with calendar, contacts and appointments.
Get started →See plan detailsHub for Teams
From $7.49/user/monthEmail, calendar, files, chat and video for the whole team in one workspace on your own domain.
Get started →See plan detailsShared Cloud Hosting
From $7.99/monthHost a site you already have. SSL, backups and cPanel included. $7.99 is the three-year rate, $14.99 month to month.
Get started →See plan detailsTransfer A Domain
Start it in a few minutesPut the domain in the company name, where a past web guy or an ex-employee cannot hold it hostage.
Get started →How transfers work
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo
- Hub for Teams $7.49 per user/mo
- Liberation Campaign send-based: $10/mo for 10,000 emails, $20/mo for 40,000 — a school with a 2,000-parent list mailing monthly sends 2,000 emails
- Website Builder $10.99/mo at the budget end, or a built site priced as a project
- CodeGuard encrypted off-site backups from $2.09/mo; SiteLock Fix $14.99/mo or Defend $49.99/mo
- Tuition, fee and annual fund payment processing — one-time and recurring
- Migration from your current platform over a school break — quoted per school
Christian & Private Schools FAQs
Can you move our school off its current email platform?
Yes. We migrate mailboxes with history, calendars and shared drives, and we schedule the cutover over a break so it does not land in the middle of a grading period. We will also tell you honestly what your staff would be giving up.
How much does staff email cost per person?
From $1.95 per mailbox a month, with Mail Pro at $7.95. Schools generally price it against the administrative time they currently spend supporting a free platform with no support line.
Do you provide student accounts as well as staff accounts?
Yes, and we will talk through the consent and privacy obligations that come with issuing accounts to students under thirteen before you commit to a structure.
Is your hosting FERPA compliant?
FERPA compliance is a property of your school’s practices and its agreements with vendors, not a checkbox a host can tick alone. What we do is host on infrastructure we own in the United States, tell you exactly where student data sits, and put the vendor commitments in writing so your administration can meet its obligations.
When is the best time of year to switch?
Summer, almost always. Eleven weeks is comfortable for a full migration including email, website and payments. Christmas break works for a smaller scope.
Can parents pay tuition through the website?
Yes. Tuition, fees, annual fund giving and event payments can all run through the site, one-time or recurring.
We are a small homeschool co-op, not a school. Is this overkill?
No. Co-ops run a scaled-down version of the same thing — a site, a members area, class registration and a few shared mailboxes — and we price it accordingly.
Who owns the accounts if our volunteer webmaster leaves?
Your organization does. We put accounts in the school or co-op’s name, document the setup, and train the next person. This is the single most common mess we are called in to clean up.
What does Christian school hosting cost?
Christian school hosting starts with staff and faculty email at $1.95 per user a month, plus the school website, parent email billed on sends, tuition payments and IT support.
We are a ministry of our church. Does the church site come with this?
Not automatically — a school site and a church site are usually separate properties with separate audiences, and they should be. But they can live on the same account, under one bill, with mailboxes on the same domain structure. If the church side also needs rebuilding, our church web hosting page covers what a congregation needs: online giving, sermon archives, event calendars and a site a volunteer can actually update.
Bring This To Your Board With Real Numbers
Book a call and we will put together per-seat pricing, a migration timeline built around your school calendar, and a plain summary your board can read without a translator.
Parents judge the school by the website long before they visit
For an independent Christian school the site does two jobs that pull in different directions: it has to convince a prospective family who has never heard of you, and it has to serve current families who need the calendar, the lunch menu and the closure notice. The second group uses it far more often, and a site built only for admissions quietly fails them every week.
Closure and emergency notices are the clearest test. When weather closes the school, every parent loads the same page at the same time from a phone. That is the load that matters, and the ability for an administrator — not a web developer — to post a notice in two minutes from home is worth more than any other feature.
On student information, establish your position deliberately. An independent school that takes no federal education funding may sit outside FERPA, but that is not the same as having no duty: state law, your own enrolment contracts and parents’ plain expectations all apply. Health records, financial aid applications and safeguarding notes are sensitive whichever statute names them, and should not live in an individual teacher’s mailbox.
Photographs of children need a written consent position and a way to honour a withdrawal. Keep consent to photograph separate from consent to publish, and know where the images are stored.
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