You Hold Everyone’s Bank Details And Nobody Is Checking
Property management IT, email, secure document handling and recurring payments for property and HOA management companies — on infrastructure we own in the United States.
IT your team can rely on
Support, security and collaboration tools in one place.
Property Management IT: The Short Answer
A property management company holds applicant Social Security numbers, tenant bank details, owner distributions and association reserves — with no licensing body forcing an annual security review. That absence of a forcing function is exactly why it gets deferred. We provide property management IT, business email from $1.95 per user a month, secure document handling at $7.49 per user, managed IT, and recurring rent and assessment processing that reconciles properly.
The FTC’s guide to protecting personal information is a practical baseline for property management IT: know what you hold, keep only what you need, and lock it down. Property management IT built on that guide covers applicant files, tenant bank details and owner distributions.
Website Starter Bundle
The site builder with hosting and SSL, one Hub for Teams mailbox on your own domain, and the domain itself free for the first year — in one annual plan instead of three separate decisions.
Recurring Rent And Assessments
Recurring collection that actually recurs
Monthly rent, HOA assessments, special assessments and owner contributions on a recurring schedule, so your team is not chasing the same forty people every month. One-time and recurring are both supported.
Reconciliation you can defend at an annual meeting
Payments that land with enough detail to reconcile against the right unit, the right owner and the right trust account. This is where most cheap payment setups fall apart for management companies.
Keep the accounting platform you run on
Your property accounting system stays. We are not replacing it. We host and secure the email, the documents, the company website and the network around it.
This is the part of your operation with the clearest monthly value, and it is the one most often stitched together from three systems that do not agree.
- Applications are the worst of it Rental applications carry Social Security numbers, dates of birth, employment details and bank information, and they usually arrive as email attachments and stay in mailboxes for years. That is a breach waiting for an opportunity.
- Secure exchange instead of attachments Hub for Teams at $7.49 per user a month gives applicants, owners and boards somewhere to submit and retrieve documents, with access you can see and revoke when a property changes hands.
- Board members come and go every year Association board turnover means credentials and documents follow departing volunteers. Accounts in the association’s name, documented handover and a clean revocation process solve a problem most management companies have simply absorbed.
The Data You Hold Without Thinking About It
Portfolio Email And The Office
Seats that track your headcount
Property managers, maintenance coordinators, accounting, leasing and the owner. Liberation Email from $1.95 per user a month; Mail Pro at $7.95.
Per-property and per-association addresses
maintenance@, leasing@, and association-specific addresses that route to the right manager rather than into one inbox that swallows everything on the first of the month.
The office network and backups
Firewall, workstation management, patching, and backups that have been restored and verified. CodeGuard from $2.09 a month.
- The company site that wins doors Owner-acquisition pages, service areas, the management agreement enquiry form and vacancy listings — the site that gets you the next contract rather than a brochure nobody reads.
- Association sites as a service you resell Many management companies are asked for an association website and have nowhere to send it. A reseller account lets you host every association under your own brand, one relationship and one invoice.
- One vendor across a growing portfolio As you take on properties the number of small websites, mailboxes and payment arrangements grows. Consolidating them is usually the cheapest operational win available to a growing management company.
Your Website, And Your Associations’ Websites
Start Today — Pick What You Need
Order any of these in a few minutes, or read the full details first. Pricing is published up front, so you do not need a quote to see what it costs.
Website Builder
$10.99/monthBuild the site yourself from a template. Hosting, SSL and a free domain on annual billing are included.
Get started →See plan detailsLiberation Email
From $1.95/user/monthEmail on your own domain instead of a free address, with calendar, contacts and appointments.
Get started →See plan detailsHub for Teams
From $7.49/user/monthEmail, calendar, files, chat and video for the whole team in one workspace on your own domain.
Get started →See plan detailsShared Cloud Hosting
From $7.99/monthHost a site you already have. SSL, backups and cPanel included. $7.99 is the three-year rate, $14.99 month to month.
Get started →See plan detailsTransfer A Domain
Start it in a few minutesPut the domain in the company name, where a past web guy or an ex-employee cannot hold it hostage.
Get started →How transfers work
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo
- Hub for Teams $7.49 per user/mo for applications, owner documents and board records
- Payment processing for recurring rent and assessments — scoped to your portfolio
- Reseller hosting if you host association sites under your own brand
- CodeGuard encrypted off-site backups from $2.09/mo; SiteLock from $14.99/mo
- Office network, endpoint and IT support scoped per company
What It Costs
Property & HOA Management Companies FAQs
Do we have to leave our property accounting software?
No. Keep it. We host and secure the email, document exchange, website and network around it, and make sure payments reconcile into it properly.
Can you handle recurring assessments as well as rent?
Yes. Monthly rent, regular assessments, special assessments and owner contributions can all run on a recurring schedule, with detail sufficient to reconcile to the right unit and account.
What do we do about rental applications sitting in mailboxes?
Move them out of email. Secure document exchange gives applicants a place to submit and gives you access control and revocation, which an email attachment can never offer once it has been forwarded.
Can we host our associations’ websites under our own brand?
Yes, through a reseller account. One relationship and one invoice instead of a dozen separate small hosting accounts you are quietly administering for free.
Is there a compliance rule that applies to us?
Not one with a clean forcing function, and we will not invent one. Tenant screening and financial data carry real obligations, but there is no annual review that makes someone do this. That is precisely why it gets deferred until something goes wrong.
How many mailboxes does a management company usually need?
Most we work with sit between ten and eighty across managers, maintenance, leasing and accounting. Pricing is per seat, so it grows with the portfolio rather than jumping at a tier boundary.
What does property management IT cost?
Property management IT from us starts with business email at $1.95 per user a month and secure document handling at $7.49 per user, plus managed IT and recurring rent and assessment processing.
We also broker sales, not just manage properties. Is that covered?
Different side of the business with a different risk profile, so we wrote it up separately. Our real estate website hosting page covers the brokerage side: owning the domain, running agent email on one account so offboarding takes minutes, and the wire-fraud exposure that makes agent mailboxes on personal accounts a genuine liability rather than an untidiness.
Start With The Application Inbox
Tell us how applications, owner statements and assessments move today. We will show you what to take out of email first and what the monthly looks like.
You are holding tenant money and tenant data, which is a higher bar
Property management sits on information most small businesses never touch: applications with dates of birth and social security numbers, background and credit check results, income verification, bank details for rent collection. That is a genuinely attractive target, and the obligations that come with it are not optional. Decide who can see application data, keep it out of individual mailboxes, and have an answer for how long rejected applications are kept before they are destroyed.
Payments bring their own rules. If card details touch your systems at all, you are in scope for the card industry’s requirements; the usual sensible answer for a small manager is to never touch them — use a payment provider whose form takes the details directly so they never reach your server. Ask a prospective provider which model theirs uses, because it changes what you are responsible for.
Maintenance is where the practical failures happen. Requests arriving by text to one person’s phone, approvals by voicemail, and no record of who authorised what. A simple system that logs the request, the approval and the vendor, and that survives a staff change, prevents more disputes than it costs.
The website itself mostly needs to work on a phone, show current vacancies accurately, and get an enquiry into a mailbox someone reads. Test that path end to end — a broken vacancy form is invisible and expensive.
Custom Solutions
Take your business to the next level with Liberation's full suite of services & solutions.
Custom Management
Don’t like managing? We offer managed services for hosting, ecommerce, web sites, and more.
Our Promise Of Digital Independence
Liberating Your Digital World Is Our Passion
- U.S.A. owned and based
- We own and control our entire platform
- More security to protect your data
- No Censorship Guarantee
- 100% data ownership
- Your data is NEVER shared
Global Edge Network
Liberation’s global edge network provides enhanced performance & security.
Freedom Tech News
Stay informed on the latest tech news, new products, promotions, & more!
