The Practice Management Software Stays. Everything Else Is Ours.
HIPAA email for dentists: signed BAA, encrypted patient email, practice website and IT support for dental practices and small groups — on servers we own in the United States.
How a secure message travels
Sent with encryption in transit and controlled access.
HIPAA Email for Dentists: The Short Answer
We sign a Business Associate Agreement and the controls behind it exist. Encrypted HIPAA email for dentists starts at $7.95 a mailbox a month, alongside the practice website, online intake forms, tested backups and IT support for the operatories and the front desk. Keep Dentrix, Eaglesoft, Open Dental or whatever your practice runs on — we host and secure everything around it rather than asking you to change the system your team knows.
What HIPAA email for dentists involves
HIPAA email for dentists comes down to three habits: sending patient information over a protected channel, having a Business Associate Agreement with your email vendor, and limiting who can read each mailbox. Front desk, hygienists and associates all send messages that may contain patient details, so HIPAA email for dentists has to work for the whole team, not just the owner. Software alone does not make a practice compliant.
Questions to ask before you choose
- Will the vendor sign a Business Associate Agreement?
- Is email encrypted in transit and stored on servers in the United States?
- Can access be removed the same day a team member leaves?
- Can you keep your current practice management software?
The regulation itself is public. The HIPAA rules at 45 CFR Part 164 set out the Security and Privacy Rule requirements, and your compliance advisor can tell you which apply to your practice. This page is general information, not legal advice, and no email provider can guarantee that a practice is compliant.
Getting started with HIPAA email for dentists
Most dental offices move in an afternoon, scheduled around patient hours. We copy your mailboxes across for free, the team tests, and then the domain is switched.
Pair your mailboxes with a clear practice site; our Website Builder starts at $10.99/mo. When you want help with HIPAA email for dentists, contact us and we will review your current setup and send a written quote.
HHS publishes sample business associate agreement provisions, and any vendor handling patient email should sign one. HIPAA email for dentists from us comes with a signed BAA, and HIPAA email for dentists starts at $7.95 a mailbox a month.
Website Starter Bundle
The site builder with hosting and SSL, one Hub for Teams mailbox on your own domain, and the domain itself free for the first year — in one annual plan instead of three separate decisions.
Where Dental Practices Actually Leak Patient Data
Referral emails with imaging attached
Radiographs, treatment plans and clinical notes travel to specialists as email attachments every day, from mailboxes that are frequently shared and rarely audited. That is the single most common exposure we find in a dental office.
Intake forms on paper, then scanned to an inbox
A new-patient packet with a full medical history, insurance details and a Social Security number gets scanned and emailed to the front desk, then sits in that mailbox for years. Online intake removes the whole chain.
The backup nobody has restored
Practices back up religiously and test almost never. A dental practice that loses its imaging archive loses years of clinical baseline. CodeGuard from $2.09 a month, with a restore we actually run.
It is almost never the practice management software. It is the everyday habits around it.
- Signed as part of onboarding Not a premium tier, not a form you chase. If a vendor holding protected health information will not sign one, that tells you what you need to know about the vendor.
- What sits behind the signature Access control and multi-factor authentication on administrative access, audit logging, encryption, tested restores and a written breach notification process with defined timelines. Ask to see them.
- Every other vendor needs one too Practice management, imaging, billing service, answering service, IT provider and backup vendor each require their own agreement. Collecting that list is usually the most useful hour a practice spends on compliance.
The BAA And The Controls Behind It
The Practice Website And New Patients
The pages that actually convert
Services, insurance accepted, new patient information, financing, hours, parking and a booking request that reaches someone the same day. Most dental sites bury at least three of those.
Online intake instead of a clipboard
Medical history, consent and insurance collected online and delivered into a secure store rather than an inbox — Hub for Teams at $7.49 per user a month.
Treatment payments and plans
Treatment balances, payment plans and membership plans for uninsured patients, processed one-time or recurring through an account set up for a practice.
- Imaging workstations and the network Sensor and imaging workstations, the server the practice management software runs on, the front desk and the guest Wi-Fi that should not touch any of them.
- Downtime costs by the hour, visibly A dental practice with a full schedule and no network is losing revenue in fifteen-minute increments, with patients in the waiting room watching. Response time matters more here than in most small businesses.
- Multi-location and small groups Shared email domains, per-location pages, centralized backups and one point of support across a small group or an expanding practice.
The Operatories And The Front Desk
Start Today — Pick What You Need
Order any of these in a few minutes, or read the full details first. Pricing is published up front, so you do not need a quote to see what it costs.
Website Builder
$10.99/monthBuild the site yourself from a template. Hosting, SSL and a free domain on annual billing are included.
Get started →See plan detailsLiberation Email
From $1.95/user/monthEmail on your own domain instead of a free address, with calendar, contacts and appointments.
Get started →See plan detailsHub for Teams
From $7.49/user/monthEmail, calendar, files, chat and video for the whole team in one workspace on your own domain.
Get started →See plan detailsShared Cloud Hosting
From $7.99/monthHost a site you already have. SSL, backups and cPanel included. $7.99 is the three-year rate, $14.99 month to month.
Get started →See plan detailsTransfer A Domain
Start it in a few minutesPut the domain in the company name, where a past web guy or an ex-employee cannot hold it hostage.
Get started →How transfers work
- Signed Business Associate Agreement — included, not billed as an add-on
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo
- Hub for Teams $7.49 per user/mo for intake, consent and referral documents
- Website Builder $10.99/mo at the budget end, or a built practice site priced as a project
- CodeGuard encrypted off-site backups from $2.09/mo
- SiteLock Fix $14.99/mo or Defend $49.99/mo
- Treatment, plan and membership payment processing — one-time and recurring
- Operatory, imaging and front-desk IT support scoped per practice
Dental Practices FAQs
Will you sign a BAA with our dental practice?
Yes, as part of onboarding rather than as a paid add-on, with access control and multi-factor authentication, audit logging, encryption, tested restores and a written breach notification process behind it.
Do we have to change our practice management software?
No. Dentrix, Eaglesoft, Open Dental or whatever you run stays. We host and secure the email, the website, the intake, the backups and the network around it.
How should we send radiographs to a specialist?
Not as an email attachment. Secure document exchange gives the specialist access to what they need without a copy of it living in several mailboxes indefinitely, and you can see and revoke that access.
How much is encrypted patient email?
$7.95 per mailbox a month on Mail Pro, which is the tier most practices use. A five-person office is around $40 a month.
Can you support the imaging workstations and the server, not just the website?
Yes. Imaging and sensor workstations, the practice management server, front desk machines, network separation for guest Wi-Fi and tested backups are normal scope.
We are opening a second location. Does that change things?
It changes the network design and the backup strategy, and it usually simplifies email. Shared domains, per-location pages and one point of support across both.
Is HIPAA email for dentists encrypted?
Yes. HIPAA email for dentists from us is encrypted patient email with a signed Business Associate Agreement, from $7.95 a mailbox a month.
Start With The Referral Inbox
Show us how imaging and referrals leave your practice today. That is almost always the first thing to fix, and it is usually the cheapest.
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