Wire Fraud Starts In Email. That Is Where We Start.
Secure email for title companies on your own domain, encrypted document exchange and managed IT for title agents and escrow companies — on infrastructure we own in the United States.
Secure Email for Title Companies: The Short Answer
Business email compromise is the dominant loss event in real estate settlement, and it almost always begins with a mailbox rather than a network. We provide secure email for title companies — encrypted email on your own domain from $7.95 per user a month, secure document exchange at $7.49 per user so closing documents stop traveling as email attachments, encrypted off-site backups, and the written provider commitments your ALTA Best Practices assessment asks you to collect.
ALTA’s Title Insurance and Settlement Company Best Practices expect agencies to protect non-public personal information and vet their providers. Secure email for title companies is where that work starts, because wire fraud almost always begins in an inbox. We provide secure email for title companies on your own domain.
Website Starter Bundle
The site builder with hosting and SSL, one Hub for Teams mailbox on your own domain, and the domain itself free for the first year — in one annual plan instead of three separate decisions.
Pillar 3 Asks You To Vet Us. Good.
We answer the provider questions in writing
Where data is stored, who can reach it, how access is controlled and logged, how backups are encrypted and tested, what happens on a breach. Written, not verbal, so it goes straight into your assessment file rather than becoming another follow-up.
Your data sits in data centers we own, in the United States
Not resold capacity and not a region chosen by a platform for cost reasons. For a company holding settlement statements, payoff letters and buyer financial information, being able to name the facility is a materially better answer than naming a brand.
The controls the pillar actually lists
Access controls and multi-factor authentication on administrative access, patching and monitoring, encrypted off-site backups from $2.09 a month, and a documented restore test rather than an assumption.
ALTA Best Practices Pillar 3 covers information security, and it expects a settlement company to have a written program and to hold its service providers to it. Most vendors find that inconvenient. It is the easiest conversation we have.
- The habit is the vulnerability Settlement statements, payoff letters, bank details and identity documents move by email attachment because that is what everyone does. Every one of those messages is a copy of sensitive data sitting in multiple mailboxes, forwarded onward, and searchable by anyone who gets into one of them.
- Secure exchange instead Hub for Teams at $7.49 per user a month gives buyers, sellers, lenders and agents a place to collect and retrieve documents without them traveling as attachments — with access you can see and revoke.
- Email that supports verification, not undermines it Correctly configured SPF, DKIM and DMARC on your sending domain make it materially harder for someone to impersonate your closer from a lookalike address. Most agencies we audit have at least one of the three missing or broken.
Stop Sending Closing Documents As Attachments
This is the specific operational gap in almost every agency we look at, and it is the same gap we find in tax and law firms.
The Rest Of The Agency
Email seats that scale with closers
Closers, processors, escrow officers, post-closing and the branch offices. Liberation Email starts at $1.95 per user a month; Mail Pro at $7.95 is the tier most agencies land on.
The agency website and order intake
A site that takes title orders, publishes your fee schedule and rate calculator, and does not leak information to a dozen third-party trackers. We build and host it.
The office network
Firewall, endpoint management, patching, and backups that are restored and verified rather than assumed. Multi-branch agencies included.
- Mortgage brokers on the same file, different rule Mortgage brokers are named in the FTC Safeguards Rule, which sets out a written program, multi-factor authentication, encryption, annual testing and service-provider oversight. Same transaction, same email threat, different regulator.
- Real estate agents, no rule at all The agent on the file usually has no comparable obligation and is frequently the weakest link in the chain. That is worth knowing when you design how documents move.
- We can cover the whole table Where an agency, a broker and a settlement service all want the same posture, it is one conversation and one set of written commitments rather than three vendors who have never spoken.
One Transaction, Two Regulators
Title and escrow does not sit alone at the closing table, and the same threat runs through the whole transaction.
Start Today — Pick What You Need
Order any of these in a few minutes, or read the full details first. Pricing is published up front, so you do not need a quote to see what it costs.
Website Builder
$10.99/monthBuild the site yourself from a template. Hosting, SSL and a free domain on annual billing are included.
Get started →See plan detailsLiberation Email
From $1.95/user/monthEmail on your own domain instead of a free address, with calendar, contacts and appointments.
Get started →See plan detailsHub for Teams
From $7.49/user/monthEmail, calendar, files, chat and video for the whole team in one workspace on your own domain.
Get started →See plan detailsShared Cloud Hosting
From $7.99/monthHost a site you already have. SSL, backups and cPanel included. $7.99 is the three-year rate, $14.99 month to month.
Get started →See plan detailsTransfer A Domain
Start it in a few minutesPut the domain in the company name, where a past web guy or an ex-employee cannot hold it hostage.
Get started →How transfers work
- Liberation Email from $1.95 per user/mo; Mail Pro $7.95 per user/mo
- Hub for Teams $7.49 per user/mo for secure document exchange
- CodeGuard encrypted off-site backups from $2.09/mo — a written line item in your security program, not an upsell
- SiteLock Fix $14.99/mo or Defend $49.99/mo
- Managed VPS from $59/mo annual for the agency site and applications
- Network, endpoint and multi-branch IT support scoped per agency
- Written provider security documentation for your assessment file — included, not billed
Title & Escrow Companies FAQs
Will you provide written answers for our ALTA Best Practices assessment?
Yes, and we treat it as a normal part of onboarding rather than a special request. Where data is stored, access control and logging, encryption, backup and restore testing, and breach notification — written, so it goes into your file.
Can you stop wire fraud?
No vendor can promise that, and be careful of any who do. What we can do is remove the conditions it depends on: mailboxes that are easy to get into, domains that are easy to impersonate, and documents that travel as attachments through several inboxes. Your verification procedure still matters more than any product.
Do we have to change our title production software?
No. Keep it. We host and secure the environment around it — email, document exchange, the website, backups and the network.
How many mailboxes does a typical agency need?
Most of the agencies we work with land between five and forty, across closers, processors, escrow officers, post-closing and branches. Pricing is per seat so it tracks your headcount rather than a tier boundary.
Where is our data physically stored?
In data centers we own and operate in the United States. That is a specific answer for your assessment, and it is one most cloud vendors selling into this industry cannot give.
Can you work with our mortgage broker and lender partners too?
Yes. It is the same transaction and the same threat, and brokers have their own written obligations under the FTC Safeguards Rule.
What does secure email for title companies cost?
Secure email for title companies starts at $7.95 per user a month, with secure document exchange at $7.49 per user and encrypted off-site backups.
Do you work with the brokerages that send us files, too?
We do, and the weak link is usually on their side rather than yours — agent mailboxes on personal accounts, no control over offboarding, and closing documents moving as plain attachments. Our real estate website hosting page is the one to send them: it covers domain ownership, agent email on a single managed account, and why wire fraud starts in email.
Start With An Email And Document-Flow Review
We will look at how your closing documents actually move, check your sending domain’s authentication, and give you a written scope plus the provider documentation your next assessment will ask for.
Wire fraud is the whole threat model, and it arrives by email
Everything else about title company IT is secondary to this. The attack is not sophisticated: someone gets into a mailbox or convincingly spoofs one, watches a transaction approach closing, and sends the buyer new wiring instructions at exactly the right moment. The money is gone the same day. Every control worth paying for either prevents that mailbox compromise or interrupts that message.
Which means email is the system that matters, not the website. Multi-factor authentication on every mailbox without exception. Authentication records on your domain so a forged sender is rejected rather than delivered. Alerts on mailbox forwarding rules, because attackers set one up to watch quietly. And a written rule, told to buyers in advance and in person, that wiring instructions never change by email and will always be confirmed by a phone call to a number they already hold.
Ask a prospective provider directly whether they support those controls and whether they are on by default or an upgrade. A provider who talks about uptime and storage when you ask about business email compromise is not thinking about your business.
Record retention is the quieter obligation. Closing files have to stay intact and producible for years, and your own best-practice framework and state requirements set the terms — not your vendor. Ask what an export looks like before you need one.
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