Families Trust You With The Most Sensitive Records There Are
Adoption foster agency IT that covers encrypted email for case communication, a family-recruitment website, and records controls you can explain to your licensing body, on servers we own.
IT your team can rely on
Support, security and collaboration tools in one place.
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The site builder with hosting and SSL, one Hub for Teams mailbox on your own domain, and the domain itself free for the first year — in one annual plan instead of three separate decisions.
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Liberation Email
From $1.95/user/monthEmail on your own domain instead of a free address, with calendar, contacts and appointments.
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From $7.49/user/monthEmail, calendar, files, chat and video for the whole team in one workspace on your own domain.
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Adoption And Foster Agency IT: The Short Answer
Adoption and foster agencies hold home studies, medical information and court documents, and most of it still moves by ordinary email. Adoption foster agency IT means end-to-end encrypted email for the communication that needs it, retention configured to the schedule you give us, and a signed BAA when protected health information is involved. Agencies that follow federal confidentiality standards for case records need a host that takes those same records just as seriously.
Faith-based agencies have also learned that platforms can change their terms. We are a U.S.-owned company with our own servers, we do not sell or share your data, and where your work involves protected health information we sign a Business Associate Agreement. Licensing and privacy obligations are set by your state and your counsel; we make the controls easy to show.
Records And Confidentiality
Encrypted case communication
Sensitive messages between caseworkers, families and partners can be sent encrypted instead of as plain attachments.
Retention to your requirements
Retention configured to what your state licensing and your own policy require, so records are neither lost nor kept forever.
A BAA where health data is involved
If your agency handles protected health information, we sign a Business Associate Agreement. See HIPAA-compliant email.
Records questions arrive during a licensing review, not before it. Set the controls first.
- Recruit families Pages that answer a prospective foster parent’s real questions: what it involves, the process, the support and how to start an inquiry.
- Donor and church partner pages Giving, events and a clear page for the churches that recruit and support families.
- Inquiry handling Inquiry forms that go to a named person and are acknowledged the same day.
The Agency Website
Your website is where a family decides whether to make the first call. It should be warm, plain and quick to answer the first questions.
Staff, Volunteers And Partners
Shared documents with permissions
Policies, training materials and partner-church documents in Hub for Teams, with access limited by role, at $7.49 per user a month.
Volunteer and training communication
Training schedules and reminders sent from your own domain.
Backups and security
Website backups and security scanning so the recruitment site stays up.
- Quotes for a board and a funder Written scope and references formatted for board approval.
- Free migration Our migration team moves email and websites for free, with a checklist before we start.
- 15% off for qualifying nonprofits Tell us your status and we will confirm whether you qualify.
Bought The Way An Agency Buys
Agencies buy through a director and a board, and often a funder. We write quotes for that audience.
- Liberation Email from $1.95 per user/mo for staff addresses.
- Mail Pro $7.95 per user/mo with retention configured and a signed BAA where PHI is involved.
- Hub for Teams $7.49 per user/mo for shared documents and training materials.
- Website Builder from $10.99/mo or a recruitment site priced as a project.
What It Costs
Starting prices, billed monthly unless noted. Anything larger gets a written quote.
Adoption & Foster Agency FAQs
Is your email encrypted?
Liberation Email supports end-to-end encryption for messages that need it. What you send and to whom is your policy; we help you set defaults that make the safe path the easy one. This is the baseline any adoption foster agency IT setup should start from.
Will you sign a BAA?
Yes, where your work involves protected health information.
Can you set retention to our licensing schedule?
We configure retention to the schedule you give us. Confirm the requirement with your licensing body and we will match it — part of getting adoption foster agency IT retention right the first time.
Do you host donor pages?
Yes, and we can advise on what payment options fit your organization.
Can a faith-based agency host here without editorial interference?
Our terms are about conduct, such as spam, abuse and illegal activity. We do not screen your viewpoint.
How do we move from what we use now?
Free migration by our team, with a checklist before we start and a check against the old system before we finish. Moving your adoption foster agency IT to us costs nothing extra.
Related Industries
Start With A Records Review
We will look at where case communication and records live today, and tell you what to change first, with a written quote for your board.
These records are sensitive for longer than almost any others
An adoption or foster agency holds information about children, birth families and prospective parents that stays sensitive for decades — and that someone may come back asking for thirty years later. Retention here is not a disposal schedule so much as an archiving problem, and it should shape what you buy. A platform you cannot export from, or a vendor unlikely to exist in twenty years, is a poor place for a record that has to outlive both.
The confidentiality rules come mostly from state child welfare law rather than from any single federal statute, and they differ sharply between states on who may access what and when. That is a question for your counsel and your licensing body. What a vendor can promise is narrower: where the data sits, who can reach it, and that you can get it out.
Access control is where practice tends to drift. Case files that should be visible to an assigned worker end up in a shared drive everyone can read, or in an email thread that keeps being forwarded. Limiting access by case rather than by goodwill is the single most useful thing a small agency can do, and it costs nothing but discipline.
If any part of your service involves health care that bills electronically, HIPAA may apply on top of all this — another reason to establish your position with counsel before choosing tools rather than after.
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