HIPAA Email Med Spas: Secure Websites & Email for Med Spa Practices
HIPAA email med spas trust us for a signed Business Associate Agreement, encrypted mailboxes, and a booking-friendly website — built around how a med spa actually runs.
How a secure message travels
Sent with encryption in transit and controlled access.
The short answer
A med spa sits between medical practice and retail — consultation notes, before/after photos, and treatment records go out by email alongside marketing and booking traffic. A consumer inbox doesn’t come with a BAA, so anything touching client health information over email is a real exposure. That’s exactly the gap HIPAA email med spas need to close.
Mail Pro is $7.95 per mailbox per month, comes with a signed BAA, and moves your spa onto encrypted, U.S.-owned infrastructure. Migration from your current provider is free. It’s the plan most HIPAA email med spas start with once they outgrow a consumer inbox.
What a med spa actually needs
Encrypted mailboxes
Every message at rest and in transit is encrypted, with audit logging your spa can hand a HIPAA reviewer without extra setup.
Signed BAA, not a promise
You get an actual, signed Business Associate Agreement — not a terms-of-service clause that mentions HIPAA in passing. It’s the piece most HIPAA email med spas assume they already have, until a reviewer asks to see it.
A booking-ready site
Service menus, pricing, and an online booking link, built to load fast for clients browsing on a phone.
Nothing here requires a new IT hire — the migration team moves your existing mailboxes and DNS, and your staff keeps their same addresses.
- Free migration from your current email provider, done by our team, not a self-service wizard.
- No lock-in month-to-month, cancel anytime — we don't hold your domain or mail hostage.
- U.S.-owned infrastructure and support, not outsourced overseas.
A website that matches the spa
Built on the same platform as your email, so service menus, booking, and consultation forms all sit under one login instead of three separate vendors.
How med spas use it
Consultation records
Encrypted email for consultation notes and treatment plans clients can trust with sensitive information.
Marketing without the risk
Keep client health information off the same inbox that handles promotions and booking confirmations.
Multi-provider staffing
Add or remove a mailbox in minutes as injectors and estheticians join or leave.
- Mail Pro $7.95/user/month — HIPAA email with a signed BAA.
- WordPress hosting from $35/month for the spa website.
- Free migration included with any plan switch.
Priced the way a spa buys
Per-mailbox pricing, billed monthly, with a written quote for multi-location rollouts.
- Mail Pro (HIPAA) $7.95/user/month, signed BAA included.
- WordPress hosting from $35/month.
- Website Builder $10.99/month, no code required.
What It Costs
Starting prices, billed monthly unless noted. Anything larger gets a written quote.
Common questions
Do you sign a BAA?
Yes — a real, signed Business Associate Agreement comes with every Mail Pro account, not just a mention in the terms of service. We send the BAA as part of onboarding, before your first mailbox goes live, so you have it on file the day a reviewer or client asks.
Can you migrate our existing mailboxes?
Yes, free of charge. Our migration team moves your mail, contacts, and DNS records; your staff keeps their existing addresses. Most med spas are fully switched over within a few business days, and nothing customer-facing changes — clients keep emailing the same address throughout.
Do you support online booking?
The website can link out to your existing booking system, or we can help set one up as part of the build. Either way, clients book from a page that matches your brand, not a generic third-party widget bolted onto the site.
Is there a contract?
No. Plans are month-to-month and you can cancel anytime — we don’t hold your domain or mail hostage to a long-term agreement. Most med spas stay because the pricing and migration are straightforward, not because they’re locked in.
Related Industries
Ready to move your spa's email?
Book a call and we’ll walk through your current setup, the migration timeline, and a written quote — no obligation.
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