Referral Letters And Patient Notes Move By Email. Make It Safe
HIPAA-ready email with a signed BAA at $7.95 per mailbox, a website built to fill your schedule, and secure communication with referring physicians.
How a secure message travels
Sent with encryption in transit and controlled access.
HIPAA Compliant Email for Physical Therapy: The Short Answer
HIPAA compliant email for physical therapy practices replaces the free consumer inbox many clinics still use for referral letters, progress notes and insurance correspondence. Those free accounts carry no Business Associate Agreement and no audit trail, which puts a practice at risk the moment a referring physician’s office sends a note. We provide HIPAA-ready email with a signed BAA at $7.95 per mailbox, encryption in transit and at rest, and a website built to make it easy for a new patient to book an evaluation, all hosted on servers we own in the United States.
Whether a given system needs to be HIPAA-covered depends on your practice and how you use it for protected health information; review the HHS HIPAA Security Rule with your own compliance advisor to confirm your specific obligations. We provide the technical controls, the signed BAA and documentation, and we will migrate your existing website and email address for free, usually within a few business days.
Referrals And Patient Communication
A BAA that covers referral traffic
Letters and notes to and from referring physicians and other clinics move through this HIPAA compliant email for physical therapy setup, with a signed Business Associate Agreement included.
Encrypted where it matters
Encryption in transit and at rest, with access controls and multi-factor authentication on administrative functions.
Retention you can explain
Retention configured to your practice’s policy and your licensing board’s requirements.
A referral relationship depends on the letter arriving safely, every time — which is exactly what HIPAA compliant email for physical therapy is built for.
- Online scheduling that fills gaps A booking page tied to your calendar reduces no-shows and the phone-tag that costs a visit.
- Pages for each specialty Sports rehab, post-surgical, pelvic health, or whatever you treat, each with its own page for search.
- Built for local search Clear location, hours and insurance information, built with accessibility in mind.
The Practice Website
Most patients choose a PT practice by what comes up when they search their injury and their town — “knee pain physical therapy [city]” or “sports injury clinic near me.” The site has to answer both fast, load quickly on a phone, and make booking an evaluation the obvious next step.
Staff, Scheduling And Insurance
Shared documents for staff
Policies, intake forms and insurance reference sheets in Hub for Teams at $7.49 per user a month.
A shared front-desk inbox
A shared mailbox for scheduling and insurance questions that any front-desk staff member can access without a personal login.
Backups
Automatic website backups and security scanning.
- Priced per mailbox $7.95 per mailbox for HIPAA-ready email; a four-person practice is roughly $32 a month.
- Free migration Our migration team moves your existing address and website for free.
- Support by people U.S. support Monday to Friday, 8 to 8 Eastern, who will explain it in plain terms.
Bought The Way A Practice Buys
Most PT practices are one to a few clinicians with no dedicated IT staff, so pricing is per mailbox and scales with the practice rather than requiring a large upfront contract or a long-term commitment.
- Mail Pro $7.95 per user/mo HIPAA-ready email with a signed BAA and configurable retention.
- Liberation Email from $1.95 per user/mo for front-desk and non-clinical addresses.
- Hub for Teams $7.49 per user/mo for shared staff documents.
- Website Builder from $10.99/mo or WordPress hosting from $35/mo.
What It Costs
Starting prices for HIPAA compliant email for physical therapy practices, billed monthly unless noted. Anything larger gets a written quote.
Physical Therapy Practice FAQs
Will you sign a BAA?
Yes, included with HIPAA-ready email.
Is a solo practice too small?
No. Pricing is per mailbox, so a solo practitioner pays for one.
Can referring physicians reach us securely?
Yes. Encrypted email and a signed BAA cover that traffic; we can advise on when a message should move to a secure portal instead.
Do you build online scheduling?
Yes, tied to your calendar so bookings reduce phone volume rather than adding to it.
Can you move our existing website and email?
Yes, for free, with a checklist before anything is touched.
Is your email HIPAA compliant by itself?
No email service is compliant on its own. HIPAA compliant email for physical therapy requires the technical controls, the BAA and documentation we provide; your policies and training complete the picture.
Is this HIPAA compliant email for physical therapy practices of any size?
Yes. Solo practitioners and multi-location groups both run on the same signed BAA, encryption and retention setup, priced per mailbox so a one-clinician practice never pays for capacity it does not use.
Related Industries
Start With Your Referral Workflow
Tell us how referral letters and notes move today. We will show you what a HIPAA compliant email for physical therapy setup looks like for your practice, and give you a written quote.
Custom Solutions
Take your business to the next level with Liberation's full suite of services & solutions.
Custom Management
Don’t like managing? We offer managed services for hosting, ecommerce, web sites, and more.
Our Promise Of Digital Independence
Liberating Your Digital World Is Our Passion
- U.S.A. owned and based
- We own and control our entire platform
- More security to protect your data
- No Censorship Guarantee
- 100% data ownership
- Your data is NEVER shared
Global Edge Network
Liberation’s global edge network provides enhanced performance & security.
Freedom Tech News
Stay informed on the latest tech news, new products, promotions, & more!
