HIPAA Email Pediatrics: Secure Websites & Email for Pediatric Practices
HIPAA email pediatrics practices trust us for a signed Business Associate Agreement, encrypted mailboxes, and a parent-friendly website — set up around how a pediatric office actually runs.
How a secure message travels
Sent with encryption in transit and controlled access.
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The site builder with hosting and SSL, one Hub for Teams mailbox on your own domain, and the domain itself free for the first year — in one annual plan instead of three separate decisions.
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$10.99/monthBuild the site yourself from a template. Hosting, SSL and a free domain on annual billing are included.
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From $1.95/user/monthEmail on your own domain instead of a free address, with calendar, contacts and appointments.
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From $7.49/user/monthEmail, calendar, files, chat and video for the whole team in one workspace on your own domain.
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From $7.99/monthHost a site you already have. SSL, backups and cPanel included. $7.99 is the three-year rate, $14.99 month to month.
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The short answer
Pediatric offices handle protected health information every day — immunization records, growth charts, referral notes — over email with parents, specialists, and schools. A consumer inbox (Gmail, Outlook.com) doesn’t come with a BAA, so using one for anything that touches a patient record is a real exposure. That’s exactly the gap HIPAA email pediatrics practices need to close.
Mail Pro is $7.95 per mailbox per month, comes with a signed BAA, and moves your practice onto encrypted, U.S.-owned infrastructure with no per-message tools to learn. Migration from your current provider is free. It’s the fastest way for a HIPAA email pediatrics practice to get compliant without hiring an IT consultant.
What a pediatric practice actually needs
Encrypted mailboxes
Every message at rest and in transit is encrypted, with audit logging your office can hand a HIPAA reviewer without extra setup.
Signed BAA, not a promise
You get an actual, signed Business Associate Agreement — not a terms-of-service clause that mentions HIPAA in passing. It’s the paperwork every HIPAA email pediatrics vendor should hand you before you send your first patient record.
A website parents can use
Online scheduling links, a forms page, and a portal link, built to load fast on a phone in a waiting room. Every HIPAA email pediatrics website we build pairs with the mailbox, so the contact form on your site lands in the same encrypted inbox your staff already checks.
Nothing here requires a new IT hire — the migration team moves your existing mailboxes and DNS, and your staff keeps their same addresses.
- Free migration from your current email provider, done by our team, not a self-service wizard.
- No lock-in month-to-month, cancel anytime — we don't hold your domain or mail hostage.
- U.S.-owned infrastructure and support, not outsourced overseas.
A website that matches the practice
Built on the same platform as your email, so scheduling links, forms, and your patient portal all sit under one login instead of three separate vendors.
How pediatric offices use it
Referrals & specialists
Encrypted email for sending records to specialists without a fax machine or a shared inbox nobody’s watching.
Parent communication
A practice inbox parents can actually reach, with auto-replies and after-hours messaging built in.
Staff onboarding
Add or remove a mailbox in minutes when staffing changes — no waiting on a ticket.
- Mail Pro $7.95/user/month — HIPAA email with a signed BAA.
- WordPress hosting from $35/month for the practice website.
- Free migration included with any plan switch.
Priced the way a practice buys
Per-mailbox pricing, billed monthly, with a written quote for anything larger than a standard rollout.
- Mail Pro (HIPAA) $7.95/user/month, signed BAA included.
- WordPress hosting from $35/month.
- Website Builder $10.99/month, no code required.
What It Costs
Starting prices, billed monthly unless noted. Anything larger gets a written quote.
Common questions
Do you sign a BAA?
Yes — a real, signed Business Associate Agreement comes with every Mail Pro account, not just a mention in the terms of service.
Can you migrate our existing mailboxes?
Yes, free of charge. Our migration team moves your mail, contacts, and DNS records so nothing is lost in transit, and your staff keeps their existing email addresses and folder structure throughout the switch. Most pediatric practices finish the move within a few business days, with no downtime for your front desk staff or interruption to messages coming in from parents and specialists.
Is there a contract?
No. Plans are month-to-month, and you can cancel anytime without losing your domain or your mail. We don’t hold your data hostage the way some HIPAA email vendors do with long-term contracts and early termination fees.
Do you offer a nonprofit or church discount?
A 15% discount applies to qualifying nonprofit and church accounts; ask our team if your pediatric practice or clinic qualifies. The discount applies to both Mail Pro and website hosting plans, and it stacks with our free migration offer, so switching to HIPAA-compliant email doesn’t mean a bigger line item for a nonprofit clinic’s already tight budget.
Related Industries
Ready to move your practice's email?
Book a call and we’ll walk through your current setup, the migration timeline, and a written quote — no obligation.
Who is allowed to see the record changes as the patient grows up
Paediatrics has an access problem no other practice has. A parent or guardian generally acts for a young child, but as a patient reaches adolescence, state law may give them rights over parts of their own record — and which parts, at what age, varies by state and by the type of care. Portal access that was set up for a parent does not automatically stop being appropriate, and the system has to be able to express that distinction.
Ask any vendor directly whether proxy access can be limited, aged out, or separated by record type, because many systems only offer all-or-nothing. If yours cannot, you need a manual process and someone whose job it is to apply it.
Custody situations make the same problem sharper and more urgent. Two parents with different entitlements, a court order in the file, and a front desk being asked for records on the phone. Have a written procedure, keep the relevant documentation accessible to the people who answer, and do not leave the decision to whoever happens to pick up.
Underneath that: mailboxes on your own domain with a signed BAA, multi-factor authentication everywhere, and reminder messaging whose wording does not disclose the reason for a visit if it reaches the wrong household.
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