HIPAA Email & Websites for Urgent Care Clinics
HIPAA email urgent care means a signed Business Associate Agreement, encrypted mailboxes, and a website built for walk-in traffic — set up around how an urgent care clinic runs.
How a secure message travels
Sent with encryption in transit and controlled access.
The short answer
Urgent care clinics move fast — discharge instructions, lab results, and referral notes go out by email all day, often to patients who walked in an hour ago. A consumer inbox doesn’t come with a BAA, so anything touching a patient record over email is a real exposure. HIPAA email urgent care setup means encrypted mailboxes and a signed Business Associate Agreement that match the pace of a walk-in clinic, in line with the HHS HIPAA rules that govern how that information can move.
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Mail Pro is $7.95 per mailbox per month, comes with a signed BAA, and moves your clinic onto encrypted, U.S.-owned infrastructure. Migration from your current provider is free. That’s the full HIPAA email urgent care price — no hidden setup fees.
What an urgent care clinic actually needs
Encrypted mailboxes
Every message at rest and in transit is encrypted, with audit logging your clinic can hand a HIPAA reviewer without extra setup.
Signed BAA, not a promise
You get an actual, signed Business Associate Agreement — not a terms-of-service clause that mentions HIPAA in passing.
A site built for walk-ins
Live wait times, hours, and an online check-in link, built to load fast on a phone from the parking lot.
Nothing here requires a new IT hire — the migration team moves your existing mailboxes and DNS, and your staff keeps their same addresses.
- Free migration from your current email provider, done by our team, not a self-service wizard.
- No lock-in month-to-month, cancel anytime — we don't hold your domain or mail hostage.
- U.S.-owned infrastructure and support, not outsourced overseas.
A website that matches the clinic
Built on the same platform as your email, so wait-time widgets, check-in forms, and directions all sit under one login instead of three separate vendors.
How urgent care clinics use it
Discharge & lab results
Encrypted email for sending discharge instructions and lab results without a fax machine or a shared inbox.
Referrals to specialists
Hand off a case to a specialist or a patient’s primary care office with an audit trail attached.
Multi-location staffing
Add or remove a mailbox in minutes across locations — no waiting on a ticket.
- Mail Pro $7.95/user/month — HIPAA email with a signed BAA.
- WordPress hosting from $35/month for the clinic website.
- Free migration included with any plan switch.
Priced the way a clinic buys
Per-mailbox pricing, billed monthly, with a written quote for multi-location rollouts.
- Mail Pro (HIPAA) $7.95/user/month, signed BAA included.
- WordPress hosting from $35/month.
- Website Builder $10.99/month, no code required.
What It Costs
Starting prices, billed monthly unless noted. Anything larger gets a written quote.
Common questions
Do you sign a BAA?
Yes — a real, signed Business Associate Agreement comes with every Mail Pro account, not just a mention in the terms of service. That signed BAA is the core of any HIPAA email urgent care setup.
Can you migrate our existing mailboxes?
Yes, free of charge. Our migration team moves your mail, contacts, and DNS records; your staff keeps their existing addresses. Migrating to a proper HIPAA email urgent care setup costs nothing extra.
Do you support multiple clinic locations?
Yes — mailboxes and sites can be managed centrally across locations from one account, which is exactly how a multi-site HIPAA email urgent care setup should work.
Is there a contract?
No. Plans are month-to-month and you can cancel anytime — a HIPAA email urgent care setup shouldn’t lock a clinic into a long-term contract to stay compliant.
Related Industries
Ready to move your clinic's email?
Book a call and we’ll walk through your current setup, the migration timeline, and a written quote — no obligation.
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